Master Gardener Volunteer Meeting

March 14, 2024

Opening and Pledge of Allegiance

Stephanie Barkay opened the meeting and Chester Kaschak led us in the Pledge of Allegiance.

• Secretary minutes: Marilyn reported that our MGV President, Pam Baytos, is recovering well from her recent surgery and will begin chemo in upcoming weeks. Marilyn suggested that Pam would love cards and also it’s better to text than call as Pam does rest during the day.

Committee Reports

• Bring One Take One
  • We are looking for donations of pots, containers, and baskets that are in good condition to be used for the BOTO. Please drop them off at the office.
• Canfield Fair – Jim Z: Peg Z. reported that the committee had their first meeting and the second meeting is scheduled for April 3 (3-4pm). The theme this year for our display will be focused on Education.
• Community Outreach – Thresea Harris and Lois Martin-Uscanowski: Lois reported that the CityScape event will take place on June 1. The event takes place downtown and there are hundreds of volunteers. MGVs are in charge of the planting teams. This is a fun activity to participate in and if you are interested, please let Lois know by the end of March. She needs to know your t-shirt size as well. The first 400 volunteers receive t-shirts. You may send a text with that info to Lois at 330-727-8340.
• Education – Karen Gates and Mariann Mannion: Karen said their committee met before our meeting tonight. They are requesting any PowerPoint presentations that you have that MGVs may find helpful. Education kits are available to check out through the front office. The sign-up sheet will be near Candace. If you have any kits please return them to the office and thanks.
• Garden Workshop – Marianna Eister and Jim Merva: Marianna announced that the dates will be Saturday, April 20th & 27^th with the focus on education. Arts and crafts will not be sold during the Workshop. She thanked MGVs for volunteering to step up and teach break-out sessions. If you can help, there are a couple of “floater” volunteer positions open on April 20^th. Assembly of goodie bags will take place on April 19^th. There are four openings to help that day, too. Let Marianna know if you can help. Jim M. is handling the publicity. They are in need of breakfast type food for the event as well.
• Hospitality – Peg Zeleznik, Natalie Fraser, and Rhonda Harris: Peg requested food items for the Garden Workshop (coffee cake, muffins for a.m. and cookies for p.m.). Sign up for this was available. She encouraged us to take the Occasional Quality Cooks Training (OQC) online if we have not yet done so. Anyone wanting to bring in home-made items to any event must have taken OQC training or store packaged food is appreciated. There is a need to provide larger quantities of food for our current intern lunches on Tuesdays. We are providing for at least 35 now that the class size is larger and they are really enjoying the lunches.
• New and Active Pollinator Gardens – Gail Siembida, Pinky Steffen, Marge Greenisen: Pinky said they are waiting for warmer weather to begin cleanup of gardens at Columbiana County Fairgrounds. Marge announced April 9^th at 9am will be cleanup at the Smucker House grounds. Bring tools, tubs, bags to help with this. Make-up day is April 15^th. The Salem Area Garden Club meetings at the Smucker House are the second Wednesday of the month. Marilyn announced that Bee City in Salem is taking over the Waterworth Park pollinator garden and needs MGVs as consultants. They need people in garden for an upcoming pollinator week events the third week in June.
• OSU Extension Grounds – Mike Beaudis and Paula Kohler: The first committee meeting was on March 11^th. The March 20^th workday is cancelled. Mike hopes to meet every two weeks and suggests that volunteers bring tools to help with edging and weeding. He put in a request to replace the stones next to the OSU office sign.
• Plant and Pest Clinic – David Sprague: An intro and refresher training class is March 25^th 10-12pm. Canfield clinic will open April 1^st and Columbiana clinic April 3.
• Recruitment and Retention – Bob Eister and Bob Ferguson: Bob E. thanked the MGVs that are mentoring our intern class of 19 people. The next Open House will take place on June 4^th from 3-5pm (rain day June 18^th).  He suggests that station representatives focus on 6 key items of discussion (about a minute each). A bell will signal guests to move on to the next station. He requested that a flyer be placed in the Garden Workshop goodie bags to publicize the Open House. Bob reminded MGVs to complete their pictorial bio as soon possible.
• Veterans Committee– Mike Beaudis, Al Leonhart, and Chester Kaschak: The 2024 veteran wreath placement will be at the same cemetery as last year in Canfield but next year we will need another cemetery. If you know of a cemetery with no more than 100 veterans notify Mike. Al discussed that they are planning on removing and dividing plants around the Log Cabin.

Administration Report

• There will be some changes on Hands On Connect to hopefully make it more user-friendly for your hours. – Still to Come
• Update on the Training Class- 19 interns. Please let the office know if you would like to attend any classes so there will be enough food for lunch.
• Sign-up for Garden Art and Morning with the Masters: Please arrive by 5:30pm for 6pm Garden Art volunteering and 9:30am for Morning with the masters. Plan to stay for clean-up.
• 24/7/365 Vegetable Garden: April 17^th at 10am. Tim McDermot presenter. Let Candace know if you want to attend this free session for MGVs.
• Apparel Order Soon

Old Business

• Entertainment Event – Marilyn McKinley: There will be a fun music Trivia Event on Monday, May 6 from 5:30-8pm at our office. (not an OSU event) All are welcome to attend including spouses. Cost is $5 and appetizers are appreciated. Marilyn does need us to RSVP to her cell (973-865-7441). There will be door prizes! Teams limited to 4 people.
• Volunteer opportunities: Marilyn announced that she will be presenting four different programs and would love some help. If you are interested call her cell and let her know. Here are the programs:
  • March 20^th 7pm @ St. Michael’s on hummingbirds;
  • April 7^th 3:30pm @ North Lima 4H on pollinator plants;
  • April 17^th 6pm Boardman Library on Pollinators;
  • June 12^th 7pm @ Smucker House on Butterflies and Moths.

New Business

• 4-H Endowment Event – Basket: Due April 9^th: Event is April 13^th at Mr. Anthony’s and cost is $40. If you would like to be in charge of putting together a basket of donations for the event let Kristen know.
• Lori’s Retirement – David: Party is March 28^th and donations are to be given to David.
• Apple Trees:  If you would like to order an apple tree the cost is $20 and they will be shipped April 8th. Let Kristen know.
• Smucker House Geranium Sale – Marge Greenisen
  • Geraniums come in five colors and will be $1.50 per plant. Sign-up sheet in back of room – Orders due May 1st
  • Delivery will be mid-May. (May 20^th at office or arrange to pick them up at Marge’s home.

Closing

• Adjournment – Next Meeting: April 11^th
• Reminders:
  • Training Class Starts Feb 20^th through May 7^th. You need to let the office know if you are planning on coming to the classes prior to coming.
  • An Open House Retirement Party for Lori is being held on March 28th from 12-2 pm. Come wish her a happy retirement! If you would like, bring an appetizer to share.
  • Vindy Articles are needed! Still contact Eric.
  • Speaking Opportunities
    • Salem Area Garden Club 11/13/2024 @ 7pm – Pumpkin Floral Arrangement

Guest speaker: Highway Patrol Lt. Eric Brown gave a great presentation on traffic enforcement and answered many of our questions.

Submitted by Secretaries: Marie Belfast and Kathy Costa

Opening and Pledge of Allegiance

• Executive meeting report – An executive meeting was held on 1/16/24. Some ideas that were discussed were to explore advertising of pollinator gardens and invite the public to tour the gardens. Another idea was to plan local garden tours of our MGVs’ gardens. There was some interest in organizing bus trips for MGVs. Another idea was to change our monthly winter meetings to afternoon times.

Committee Reports

• Education – Karen Gates and Mariann Mannion – The education committee had their 1^st meeting and explored new ideas for education hours. We are looking at creating a flyer to send out that list all available classes and workshops. Trumbull MGV program sends out a flyer with their education programs.
• Garden Workshop – Marianna Eister and Jim Merva – The Spring Workshop will be on April 20th and 27^th. Speakers are being confirmed. It will include one make-n-take for the 3^rd break-out session. There will be a pollinator garden tour. The Farm and Dairy will provide items for gift bags. The pest clinic will set up a booth. There will be fewer volunteers used and no crafts sale. More updates will be given next month.
• Hospitality – Peg Zeleznik, Natalie Fraser, and Rhonda Harris – Sign up the new class is being passed around.
• Grounds – There will be a planning meeting held March 4^th at 6:00 pm at the office in the Large Classroom.
• Recruitment and Retention – Bob Eister and Bob Ferguson – The Open House on 1/16 was a success. Everyone did a great job. We have a total of 22 applicants. Interviews have started. The classes will start on 2/20. The next R&R meeting will be on 2/20 at 6:30 pm. The next open house will be on June 4^th from 3-5pm.
• Bring One Take One – We plan to have a meeting before the next MGV meeting. We would like to enhance the event this year and provide pots for each plant. A sign-up sheet was passed around for MGVs to indicate what they could supply, e.g. seeds, plants, pots, yogurt containers, etc. You can start bringing clean containers next meeting.

Administration Report

• There will be some changes on Hands On Connect to hopefully make it more user-friendly for your hours. We will make the categories match committee names.
• Update on the Training Class – If any MGV would like to attend a training class, let Candace know so hospitality can prepare enough food for those attending. We need Mentors for new trainees. There is a sign-up sheet for Mentors.
  • Expectations for mentors are making sure you are checking in with your mentee at least once a week during training (phone, text, in-person). Be available March 5^th during the training class to meet your mentee. We would also like you to be available for your mentee’s presentation which will be April 30^th or May 7^th. After training stay in contact, invite them to volunteer, speak, and teach with you.
• Sign-up for Garden Art and Morning with the Masters – Volunteers are needed to help with classes. We also need volunteers to help with painting terra cotta pots white for garden art project.
• Lori is retiring at the end of the month. There will be an open house for her on Thursday 3/28 (Kristen stated the wrong date, sorry) from 12-2pm. The MGVs are invited to attend. Please feel free to bring an appetizer to help celebrate her retirement. Everyone will be notified of the open house by email. There was a suggestion for the MGVs to take up a collection. Peg is being asked to make a wonderful card for everyone to sign.
• 24/7/365 Vegetable Garden will be presented by Tim McDermott on 4/17/24 on hydroponic gardening. This will be offered to our MGVs first and other MGV’s in March. This class is free, but you do need to register. Call the office to register.
• Interest in Bill Snyder Class –He would like to give a class about living organisms in the soil. No date has been set for this class. Many people were interested, so Kristen will work with Bill to get something scheduled.

New Business

• Entertainment Event – Marilyn McKinley would like to know if MGVs would be interested in a social Trivia night for MGVs and their spouses.
• City Scape – Lois told us that the City Scape event downtown will be June 1^st. Kick-off will be at 250 W. Federal. Let Lois know if you want a t-shirt by the end of the month.
• Stephanie Barkay will present IPM education after this meeting.

Closing

• Adjournment – Next Meeting: March 14^th
• Reminders:
  • Training Class Starts Feb 20^th through May 7^th. You need to let the office know if you are planning on coming to the classes prior to coming.
  • Vindy Articles are needed! Still contact Eric.

Submitted by Kathy Costa

I.             Opening

a.     Welcome & Pledge of Allegiance (Veteran Volunteers and spouses) – Bob recognized Al Leonhart for being the most senior MGV that remains active in our group. Al was in the first class of 26 MGV’s that started in 1993. Bob thanked Al for his input and efforts over the years. Al then led us in the Pledge of Allegiance.

b.    Special Speaker Kristen will do a presentation at the end of the meeting on our annual program review.

II.         Specific Topics

a.     Secretary Recording – Kathy C

b.    Co. Coordinator – Pam B will be working with the group on Awards

c.     Committee Reports (only as needed)

i.        Community Outreach – Lois – The Christmas tree was decorated at Fellows. The tree decorating went well and the tree was beautiful. An email will be sent out about plans to take down the tree.

ii.      Hospitality – Peg Z (Signup sheets) – Cookies are needed for the open house. The cookies can be brought in that day or the day before.

iii.     Education – Stephanie B (Kristen’s presentation)

iv.     Veterans (Building and Wreaths) – Chester K – Wreaths for Veterans event went well. The turnout and participation were great. They plan to use the same Canfield cemetery next year.

d.    Administrative Report – Kristen

i.        HOC – Reminder -Enter your hours ASAP! MGVs must recertify be December 31^st.

ii.      Sign up for Committees you want to be on. Contact Kristen if you have not done so already.

Books were donated to MGVs by past members. Rescue Mission is requesting assistance to have an indoor herb garden to use when cooking. They may want to also take the plants outside. Notify Kristen if you would like to assist the Rescue Mission with this.

III.      Business and Discussion

a.       MGV Open House – (January 16, 2024, 3 to 5 PM)

b.      Mentors for next training class

1. Reminder – 2024 Recertification and HOC entry of hours

IV.       Planning

a.     Future Action items-

*If you have a topic you would like to teach next year, please email Kristen.

V.          Adjourn – Bob thanked all the members for their support over the past 2 years. He offered best wishes to our new president elect, Pam B. and the chairpersons for 2024.

Program: Kristen presents “End of Year Review”.

Reminders:

Garden Workshop – Zoom Planning Meeting Tuesday Jan 9th 7 PM

MGV Banquet; January 11th at A La Carte -Doors open at 6 pm

MGV Open House –

1. Setup OH Friday Jan. 12 from 3 to 5 then Jan.16^th 2:00 pm for final set-up.
2. MGV Open House Tuesday, Jan 16^th 3 to 5 PM

O H Snow Date: Thursday, January 18th from 3 pm to 5 PM

Zoom O H After Action Review Thursday, Jan 18^th 6:30 PM

Please enter your hours in Hands on Connect, they are due by December 31^st.

I.          Opening

a.   Welcome & Pledge of Allegiance (Veteran Volunteers and spouses) – Bob recognized the veterans and their spouses for their service and sacrifices they have contributed toward our freedom. Marilyn read a heartfelt letter honoring all veterans for their service and sacrifices they made for keeping America strong and free.

b.   Special Speaker – Kristen introduced our OSU staff speaker, Alex, who did a presentation at the end of the meeting on Team Building.

II.        Reports

a.   Officer Reports

i.      Secretary Recording – Kathy C & Marie B

ii.    Co. Coordinator – Pam B (State Awards Report) – Pam showed us an award sticker for this year to be applied to our existing award’s plaque. Pam told us we won a $100 cash award for Invasive Species, (featured at the Canfield Fair) and another $100 cash award for our Veggies and More/Good Nature Garden Partners program.

b.   Committee Reports

i.      Plant and Pest Clinic – David S.

The clinic review is scheduled for November 20^th and MGV officers are welcome to attend. The clinic is in winter hours and mostly answering questions now. Email if you are planning to attend the review.

ii.    Community Outreach – Thresea H reported we will use a patriotic theme for the Christmas tree at Fellows Gardens. Thresea asked to have a subcommittee for decorating the Christmas Tree. The plan is to decorate the tree on November 29^th at 10am.

Lois expressed sympathy on the passing of one of our MGVs, Maggie Wellington, and has prayer cards from her services.

iii.   Education – Stephanie B told us we now have 7 educational kits. The kits are kept in a storage closet near the office kitchen. Some of the kits are incomplete. We will have a sign-up sheet to keep track of the kits. Stephanie asked if anyone has another one of our educational kits to bring it to the office to be cataloged. Stephanie said she believes we have more kits that have not been located as yet. She said a list of the kits available for MGV training and speaker use will be completed soon.

iv.   Veterans (Building and Wreaths) – Mike B – The Wreaths for Veterans will be on Saturday, December 2 at 10am at Canfield Cemetery, 315 E Main St, Canfield. Mike asked for MGVs to be there at 8:30am to put tags on the wreaths. American Legion Post will present a ceremony with our Chester K as speaker. This event will be held regardless of weather.

c.   Administrative Report – Eric & Kristen

i.      HOC Connect Open HouseàDecember 12^th from 9 am to 6 pm. Kristen asked those attending to bring their username and password. You may bring your own laptops, iPads to use. We were reminded again to enter our MGV hours by Dec. 31 into HOC. Please enter HOC hours ASAP!

ii.    Each MGV in attendance received an invite to the MGV Banquet to be held on January 11^th at A La Carte restaurant at 6:30. Doors open at 6pm. Kristen will mail invites to those not in attendance. Please RSVP by Dec.18.

iii.   Get ready for Elections:  Kristen described the duties of the officers and Leadership Team members as well as reviewing qualifications and terms of service.

iv.   Expectations of Committees – Chairs Responsibilities: Bob E. reviewed the MGV Committee chairpersons’ responsibilities/guidelines. Committee descriptions were also read.

v.    Kristen passed out the MGV Survey for 2024 for us to complete on the strengths and suggestions for the MGV program. If you want a response from the office, please put your name on the form. Kristen said the surveys can be put in the box when turned in tonight. The surveys may also be taken home and returned to the office before our December meeting begins. There will also be an online version of the survey in the December Newsletter. Please try to get the survey returned soon so the results can be included in our program review scheduled for the December MGV meeting.

III.      Business and Discussion

a.    Nominations for Officers and Chairperson

President: Pam Baytos, Bob Eister

Vice President:  Stephanie Barkay

Recording Secretary:  Co-secretaries:  Marie Belfast and Kathy Costa

Communications Liaison: Co-liaisons:  Marilyn McKinley and Kary Shively

Bring One Take One: Co-Chairs:  Debbie Tominey and Ryan Emmet-Luchansky

Canfield Fair: Jim Zeleznik

Community Outreach: Co-chairs: Thresea Harris and Lois Martin-Uscanowski

Education: Co-chairs: Karen Gates and Mariann Mannion

Garden Conference:  Co-chairs: Marianna Eister and Jim Merva

Hospitality: Co-Chairs: Natalie Fraser, Peg Zeleznik, and Rhonda Harris

Pollinator Gardens:  Co-Chairs: Gail Siembida, Pinky Steffen, and Marge Greenisen

Plant and Pest Clinic:  David Sprague

OSU Grounds: Co-Chairs:  Mike Beaudis and Paula Kohler

Recruitment and Retention:  Co-Chairs: Bob Eister and Bob Ferguson

Veterans:  Co-Chairs: Mike Beaudis, Chester Kaschak, and Al Leonhart

(Kristen will arrange for online voting as we did previously)

IV.     Planning

a.   Future Action R&R- January 16 Open House -Bob E reviewed the MGV position list used in the September Open House. He asked those who helped previously to confirm their willingness to assist in the January event and urged us to place it on our calendars. He also reminded us that there will be an R&R Zoom Meeting on Tuesday, December 5th 7:30 pm.

b.   Future Training Objectives

PowerPoint Slideshow Creation Class

Projector-Computer Troubleshooting Class

*If you have a topic you would like to see next year, please email Kristen.

V.       Adjourn

Note: *** Following the MGV business meeting we had a fun team-building and personality activity led by Alex!

Reminders:

 Wednesday, November 15^th,  6:00PM à Mahoning County Master Gardeners 2023 Garden Art Series.

Topic: Holiday Containers

Saturday, December 2nd at 10 a.m. à Wreaths for Veterans – Canfield Cemetery – 315 E Main Street, Canfield, OH 44406

 Tuesday, December 5^TH, 6:00PM à Garden Art Series

Topic: Holiday Centerpiece

Tuesday, December 5^th 7:30 pm à Next R&R Meeting Date: Zoom

Wednesday, December 6^TH, 6:00PM à Garden Art Series

Topic: Holiday Centerpiece

Sunday, December 31^st à Hours MUST be entered in Hands on Connect

Thursday, January 11th Doors open at 6 pm à MGV Banquet at A La Carte

Tuesday, January 16th from 3 pm to 5 pm à Next MGV Open House Date:

Snow Date: Thursday, January 18th from 3 pm to 5 pm

 Submitted by Marie Belfast and Kathy Costa, secretaries.

I.  Opening and Pledge of Allegiance – President Bob Eister welcomed us and recognized all MGVs that are Educators by having them stand. These Educators led us in the Pledge of Allegiance.

a.   Secretary Recording – Kathy Costa & Marie Belfast

b.   Committee Chairperson Reports

i.      Pam B – Co Coordinator Upcoming art series classes and what materials will be needed.   Pam requested the need for greenery cut to 12-to-20-inch lengths for two upcoming holiday container classes in November. The classes are on Nov.8 and Nov.15. Materials may be brought to the office on the Mondays before the classes (Nov.6 and Nov.13). Please leave greenery outside of office to prevent any sticky sap in building. There will be another holiday centerpiece class in December. Pam also announced that Continuing Education Units Zoom programs are back and can be accessed by going to:  go.osu.edu./MGVlearn. These are the 2023-2024 Hort. Happy Hour and Lunch and Learn Webinar Series classes.

ii.    Community Outreach –Thresea H & Lois M –U – Thresea Harris said there has not yet been an announcement of a theme for this year’s Christmas tree decorations at the Fellow Gardens. If you are on her committee, please contact her to let her know by calling, not emailing. This year the tree will cost $70. She is planning to decorate on either Nov. 29 or 30.

iii.   Hospitality – Peg Z- Please call Peg to sign up for food donations for next month’s classes. We were encouraged to take food safety course (especially new members). OQC class Info was on a handout at the meeting and is available online.

iv.    Veterans (Building and Wreaths) – Al L, Chester K & Mike B.  – Mike announced that the ceremony for the Wreaths Program will take place at 10am at the Canfield main cemetery on Rt 224. Please arrive by 8:30am to help put tags on the wreaths. Enter through the first drive and pull into the back where parking is provided. Al said they are still waiting on daffodil bulbs which will be planted near the Log Cabin at the fairgrounds. Chester said that a new roof has been installed on the cabin.

II.        MGV Officers Business

a.  Bob reported the initial 2023 September Recruitment & Retention MGV Open House was held at our OSU Extension office on Wednesday, September 27^th from 3-5 pm.) We had 20 RSVP s and they all came to meet us. We also had 7 people walk in. Exit comments from the attendees were very positive. Thanks for all who contributed to making this event so successful.  Bob informed us a retention call list will be sent out on October 23^rd, just to give those that have the hours completed time to enter them into the Hands on Connect (HOC) system. Kristen needs time to review our hours entered into the HOC system. Those needing help entering completed hours can go to Hands on Connect help day. This is on Dec 12 from 9am-6pm. Eric approved IPM credit for reading IPM Vindy articles and the BY&G articles for our Continuing Educations hours.

b.   Bob discussed the expectations, duties and qualifications of Committee Chairs and Officers for 2024 – A handout was provided at the meeting providing the duties of officers and committee chairs as well as qualifications for these positions. The offices of President, Vice President, Recording Secretary and Communications Liaison serve for 2 consecutive years.  Marilyn M. and her team is in need of new members to help with the state awards committee. Stephanie B. (Education Committee) requests all Education training kits be returned to the office if you have any of them.

III.      OSU Administrative Report – Eric

• MGV Nominations will be taken at the November meeting. Voting will follow via an online survey.

• There is an online survey in your October Newsletter to submit topics that you would like education on in 2024. Eric needs Vindy articles. Eric reported that Spotted Lanternfly has been seen in our area. If you see a Spotted Lanternfly, notify the office. You will need a picture or the Spotted Lanternfly to verify it. Kristen is working on Power Point education, 101 and 102.

• Please continue to enter your hours in Hands on Connect, they are due December 31^st. There is a Hands on Connect help day on December 12^thfrom 9:00 am to 6:00pm.

IV.  Misc. Items for Discussion

a.   Discussion on OSU Approved MGV yard sign. – If you would like an OSU MGV yard sign, notify Jim M.

The sign would say “An OSU Master Gardener Volunteer lives here” then show the logo. Costs below quoted by one local printer. 24×18 Full Color Yard Signs (Double sided / stakes included) QTY 5- $15 each, 10- $12 each, 20- $10 each and 50- $9 each.

b.   Field trips – Paula K would like to help coordinate some possible Day or Overnight Trips next year. Bus or POV? Maybe both.

What about private car pool garden tours? Pass to Education committee for full consideration and cost estimates.

V.  Adjournment

Reminders:

a.     Next R&R Meeting Date: Zoom, Tuesday, December 5th 7:30 pm

b.    Next Open House Date: Tuesday, January 16th from 3 pm to 5 pm

– Snow Date: Thursday, January 18th from 3 pm to 5 pm

Submitted by Marie Belfast and Kathy Costa

I. Opening and Pledge of Allegiance: President Bob Eister led us in the Pledge of Allegiance and a moment of silence followed in remembrance of 911. Master Gardeners that were former law enforcement officers, corrections or served in law and those who served as 1st responders were asked to stand as they were recognized for their service.
  A. Secretary Recording – Kathy C & Marie B
  B. Committee Chairperson Reports
   1. Canfield Fair Review– Jim Zeleznik thanked all those involved in making our MGV display at the fair creative and informative. He also thanked all those that helped by working at our exhibit to make it a huge success.
  2. Bring One Take One – Kristen & Eric – Bob
Bob E. reviewed the BOTO event that took place August 12th. The plant and treasure sale took place from 9 am to 12 pm. The plant exchange bell rang at 10 am with good participation. He thanked MGVs for their donated plants as most were sold. The garden art was amazing. Feedback by the public said it was a positive, fun experience for all those that participated. Kristen announced that $808 was reported for sales at this event and will be used to support the MGV banquet.
3. Community Outreach –Thresea Harris & Lois Martin-Uscanowski- Lois thanked all MGVs that attended the Veggie and More Tours this summer. She said that the last one at Glenda House’s home was wonderful. Glenda’s gardens are a must see if you missed the tour this year at her place. Thresea left a note with the office stating that the Christmas Tree is going on this year, but she would not have more information until the next meeting. No theme has been decided yet.
4. Hospitality – Peg Zeleznik and Natalie Fraser – Desserts are requested for the upcoming Sept.27 Open House and Oct. 10th Morning with the Masters events. A sign-up sheet was passed around. Let them know if you can help and were not present at the meeting.
5. County Coordinator –Pam Baytos- Please let Pam know if you have any ideas or videos to post on the state website that show our events and committee activities. Pam thought we could display the awards we have received at our open house. Marilyn McKinley volunteered to help Pam with this display.
6. Veterans (Building and Wreaths) – Al L, Chester K & Mike B-
Mike thanked all involved with their help in keeping the OSU Extension grounds looking good especially for the commissioners’ meeting and fair. He also thanked John Schoeni for repairing a bench. Mike said our Veteran Wreath event on Sat. Dec, 2 at 10am will be at the Canfield Cemetery on Rt 224. We do have the necessary funds now for the wreaths. Al Leonhart announced and thanked all those that helped with the grounds around the Log Cabin at the fairgrounds. Daffodils will be planted in late October.

II. MGV Officers New Business
A. R&R MGV Planning meeting for the next Open House will be held at our OSU Extension office on Wednesday, September 20th at 7:30 pm.
The initial 2023 September R&R MGV Open House will be held at our OSU Extension office on Wednesday, September 27th from 3-5 pm.
R&R OH Duty Signup Sheet – Bob requested volunteers for each of the positions for the Open House. See the attachment Event Plan for MGV Open House. All the volunteers for the Open House were invited to attend the next R&R committee meeting on September 20 at 7:30 pm. During the meeting we reviewed the video that will be shown in an endless loop during the open house. If anyone has additional pictures to add to the video, contact Peg G.
B. Ed Kits and PowerPoint training – Kristen asked us to let her know our educational needs for the powerpoint presentation that is being developed for the MGVs. She asked us to put the information on a piece of paper and put them in a box for our suggestions.

III. OSU Administrative Report – Eric & Kristen
A. MGV Apparel arrived at the OSU Extension Office – Kristen asked us to take home any apparel or other items with our name on it.
B. Speaking opportunities
1. The Gasser Chair Company are very interested in our assistance to start a community garden possibly with raised beds.
2. Fellows Riverside requested a fall presentation in October.
3. A church in Youngstown requested education in May of 2024 on planting and growing. Stephanie H volunteered.
C. Kristen said she will be doing HOC training in December. Please continue to update your hours in the system in a timely manner.
She also asked us to write down questions that we had before, during or as interns of the MGV training to help in developing a list of frequently asked questions (FAQ). These will be compiled into a FAQ handout.

IV. Adjournment

Reminders:
The initial 2023 September R&R MGV Open House will be held at our OSU Extension office on Wednesday, September 27th from 3-5 pm.

Minutes submitted by Marie Belfast and Kathy Costa

I. Opening and Pledge of Allegiance:

President Bob Eister welcomed us and recognized those of our MGVs who served in health care. Bob asked one of these, Marilyn McKinley, to lead us in the Pledge of Allegiance.

a.   Secretary Recording – Kathy C & Marie B

b.   Committee Chairperson Reports

Bring One Take One – Kristen & Eric – Bob

Plant drop-off time is from 8 am to 12 pm on Friday, August 11^th during set-up.

On August 12^th (Saturday) the plant sale will take place from 9 am to 12 pm. The plant exchange will happen at 10 am. Kristen provided all with a “Guide to BOTO” and reminded us that all purchases are cash or check only and there will be no holds on any items. Prices range from $1-$10 dollars identified by colored stickers which correspond to sticker chart prices on the walls in the room. Lori Moff will be there to help as Kristen and Eric are both unavailable that day. Kristen announced the names of those who volunteered to serve on the various teams needed for this event. The plant exchange will take place outside. Guests are welcome to shop inside from 9-12. There will be MGVs and clinic brochures available at a table in the entryway. Clean-up will be from 12-1 on Saturday. Kristen said she has the sign-up sheet tonight for anyone available to help with the BOTO.

Canfield Fair –Jim Z.  Jim Zeleznik announced that set-up will begin at 9:30am on Monday, August 28th for our display. The Sensory Garden theme will include a water feature, outdoor get-a-way, skull display, plant/pest clinic table, and Junior MG display. These will all focus on our senses. There will be a display of our committee activities. Jim would like to add wind chimes. Please contact him if we have any to loan. Put your names on them so they will be returned to you. Peg Z will help with signage. A signup sheet was passed around for staffing of this event.

Community Outreach –Thresea Harris & Lois Martin–Uscanowski:  Thresea said there have been good turnouts for the Monday night Veggies and More Tours. Lois thanked those who attended her butterfly event. The following nights are left to attend: Glenda’s Garden- Aug 14; Good Nature Garden Party at St. Patrick’s-Aug. 21; and Flying High- Aug 28@ 100 Broadway (this was rescheduled because of rain a week ago).

Veterans (Building and Wreaths) – Al L, Chester K & Mike B

Mike Beaudis announced that the wreath placement plan for vets’ graves at Canfield Cemetery on 224 potentially will be canceled. It has been revealed that this cemetery exceeds the scope of our program. We only have $1,027 of the approximately $2,750 to purchase wreaths for about 255 grave sites. Normally our program can provide funding and services for about 100 wreaths for veterans’ graves.  We will continue to search for other cemetery sites. However, orders for this year’s wreaths must be placed by the end of August. Contact Mike if you have any other cemetery site suggestions.

Al Leonhart and Chester Kaschak announced that the veteran’s cabin at the fairgrounds has a new roof. The old tiles and slate from the roof will be sold to raise money. Mums will be planted and additional cleaning done before the fair.

II.  MGV Officers New Business

None.

III.   OSU Administrative Report – Kristen

a.     BOTO & Fair Sign-ups available in the back of the room

b.    MGV Apparel arrived at the OSU Extension Office. Please come and pick up your order.

c.     Kristen said that the Gasser Chair Company is in need of information and education classes to start a community garden possibly in existing raised beds. The employees of the company will take care of the garden. Let Kristen know if you are interested in helping them.  If you would like to speak on Pollinators, the Friends of Fellows Gardens would be grateful. They would like someone to speak in Late Sept. or early October. Let Kristen know if you are interested.  Stephanie B added that if you would like to help with one of these projects and need someone to shadow let her know. There are MGVs who can help you get experience in doing education.

d.    Fair signup sheets were available after the meeting. Kristen will get the fair packets ready as soon as the signup sheet is filled.

IV.  Adjournment

Reminders:

• Marge Greenisen announced the Mum sale for Smucker House. Mums are $15 with delivery to Smucker House on Saturday, Sept 9^th. Contact Smuckerhousesalem@gmail.com for information on ordering and payment.

• August R&R MGV Planning meeting will be held at our OSU Extension office on Wednesday, August 23^rd at 6:30 pm.

• The initial 2023 September R&R MGV Open House will be held at our OSU Extension office on Wednesday, September 27^th from 3-5 pm.

• Carolyn Fankhauser said our MGV library is ready to use. It’s located in the large meeting room. Use the clipboard to sign out books. If you have books to donate bring them into the office and give them to Candice. Please do not enter the room for books if the room is being used. Garden magazines may be donated as well.

• Mike Beaudis announced the Gardeners of Greater Youngstown 58^th Annual Horticulture Show Aug 26-27 at Fellows Gardens. There are nine categories of flowers and vegetables to enter if you are interested.

• John S called attention to the recognition and awards given to Eric Barrett and Haley Shoemaker. Their assistance was recognized for efforts provided to the community of East Palestine as it was affected by the recent rail disaster.  John noted an article appearing in the Farm and Dairy publication.

Submitted by Marie Belfast and Kathy Costa

MGV Meeting Minutes July 13, 2023

The July 13^th MGV Meeting was held at the lovely home of Bill and Stephanie Hughes, in Rootstown.  A big thank you from all the MGVs for opening their home to us and for the delicious food as well!

I.          Opening and Pledge of Allegiance Bob Eister, President, opened the meeting and Stephanie Hughes led us in the Pledge of Allegiance. Marilyn McKinley read an inspirational gardener’s prayer for all.

a.   Secretary Recording – Kathy Costa and Marie Belfast

b.   Committee Chairperson Reports

i.      Bring One Take One – Kristen & Eric (not present) – Bob announced that set-up for the BOTO event will be from 8 am-12pm on Aug.11 at the Extension Office. There are several different areas in need of volunteers both inside and outside on the day of the event Aug 12 from 8-12pm. There will be a clinic table and a plant I.D. table, as well as sales for plants, garden art, and tools. Donated plants for this event may be brought to the clinic the night of our next MGV meeting on Aug.10, or on Friday, Aug. 11. A sign-up sheet was passed around listing the various areas needing volunteers. Call the office if you would like to help for this event.

ii.    Canfield Fair – Jim Zeleznik announced that he will be talking to committee members within the upcoming week to review plans for the fair. The theme of our display is “Sensory Gardens”. Bob announced we are staffing another fair booth at the Columbiana Co Fair too. See reminders at the end of this document for details.

iii.   Community Outreach –Thresea Harris & Lois Martin-Uscanowski- Thresea spoke to us about the recent Veggies and More garden tours on Monday nights. Several MGVs have attended as well as many others from the local community. Lois reminded us that the next tour is scheduled for July 17^th at the South Side Gardens on Williamson Ave at 6pm. Also, she invited us to the 11^th annual Butterfly Carnival at this same site on Sat. July 15^th. Lois also mentioned that she will provide info on an upcoming City Scape plant sale.

i.      Education – Stephanie Barkay & Marge Greenisen- Stephanie said that Marg asked to have a Zoom meeting to review the kits available for MGV use. She is contacting Kristen to set up the Zoom meeting.

ii.     Hospitality – Natalie Fraser & Peg Zeleznik – Everything is going well and the next event scheduled is a Coffee with the Masters. Please remember to provide food if you volunteered for an event and thank you for supporting these events.

iii.   OSU Extension Grounds – Mike Beaudis & Paula Kohler – Mike said they had a clean-up on Wednesday night and only 3 ladies came to help him. More volunteer commitment is needed to help with grounds. Lots of weeds were pulled and more mulch is needed now. Mike will check with Eric to seek a resolution and see if a local company will deliver mulch without charging a fee.

iv.   Veterans (Building and Wreaths) – Al Leonhart, Chester Kaschak & Mike Beaudis – Mike announced that the Wreaths for Veterans event is scheduled for Dec. 2^nd at the Canfield Village Cemetery on Rt 224. Mike has found there are a lot more than 100 wreaths needed (more like 255) and our budget money amount is $1,027. Two private parties have come forward to donate funds that are needed to cover the extra cost of the wreaths. Mike is asking for more volunteers to attend and help place wreaths on the graves in December. He is also asking for assistance with transportation.

v.    Pollinator Gardens – Gail Siembida & Marilyn McKinley – Marilyn thanked all involved in getting the Columbiana Gardens ready for Denise’s visit. It looked great!

vi.   Carolyn Fankhauser said that a library is being made available in the office and there is plenty of room for books that we can sign out. The library will only be open when the office is open and no other events are taking place.

II.        MGV Officers New Items

a.     Recruitment and Retention Committee Report -Bob Eister & Peggy Griffith

The committee decided to have 3 open houses every year.

May (after the Spring Workshop)

September (after the Canfield Fair)

January (before the next MGV training)

An upcoming R&R committee meeting will take place on Zoom on July 26 at 6:30pm to discuss recruitment and retention ideas. Let Bob know if you are/are not interested in being on this committee. The initial 2023 September MGV Open House be held at our OSU Extension office on Wednesday, September 27^th from 3-5 pm. Bob asked for assistance to advertise for these events.

III.      OSU Administrative Report – Eric & Kristen (not present)

a.   Required Hours- Bob reminded us to enter our required hours in a timely manner. He informed us that those with concerns about entering hours should contact the office. Bob reminded us only OSU staff can make the final determination on getting credit hours for working on approved projects and work assignments.

b.   Kristen will be holding a HOC help Day on August 1^st from 9 am to 6 pm at the Extension Office. There is no formal program, just drop by and ask your questions/enter your hours. We will have iPads, or you can bring your own device.

IV.       Adjournment

Reminders:

1.       NEW this year! Bob announced that we were setting up a booth at another fair. A sign-up sheet for a staffing slot at the Columbiana County Fair MGV booth was passed around. Call the office to obtain a slot if you wish to work during this fair. Fair schedule 11 am to 7 pm August 2^nd through 6^th.

2.      A sign-up sheet for a staffing slot at the BOTO event was passed around. Call the office to obtain a slot if you wish to work. Please work with our leaders and sign up for a slot so they can plan accordingly. Many hands working together can accomplish much. We do appreciate your cooperation and assistance.

• Recent updates:
• OSU Extension Grounds – The mulch is taken care of and arriving this Friday.
• The MGV Library – The library is only available when the office is open, and no other programs are taking place.

Please review the below listed R&R committee roster. Please contact Bob via email to add or remove names if no longer interested in participation. As of 7-14-2023, the following are listed as members.

Barbara Copeland                                                       Marie Belfast

Ryan Emmet-Luchansky                                            Kathy Costa

Bob Ferguson                                                              Bob Eister

Diane Leonard                                                            Pam Baytos

Pat Murphy                                                                 Barb Kostellic

Donna Nord                                                                Marianna Eister

Susan Nutter                                                               Marilyn McKinley

Beth Sanders                                                               Stephanie Barkay

Mariann Mannion                                                       Jim Merva

David Sprague                                                            Kathy Emptage

Lois Martin-Uscianowski                                         Joann Kaschak

Peggy Griffith                                                             Lisa Hildebrand-Kennedy

Al Leonhart                                                                 Marge Greenisen

Diana Holzer                                                               Valeria Goncalves

 We are looking for R&R team leaders to assist in coordinating our efforts to recruit and retain more of our interns and volunteers. Thank you for your interest.

Submitted by Marie Belfast & Kathy Costa

MGV Meeting Minutes
June 8, 2023
I. Opening and Pledge of Allegiance – Stephanie Barkay, Vice President opened the meeting and Chet, Veteran Volunteer, led us in the Pledge of Allegiance.
a. Secretary Recording – Kathy C present to take minutes.
b. Committee Chairperson recognition
• Bring One Take One – Kristen told us the committee had a meeting. It was decided to make a suggested list of plants for the BOTO, but members can bring other plants. The suggested list of plants was given to us, and sign-up sheets for volunteering the night before and during the BOTO was passed around. The BOGO will be August 12th from 9am to 12pm. The exchange of plants will be at 10am. The plant sale and sale of other garden items will be inside the extension.
• Canfield Fair – Jim Z – No report.
• Community Outreach – Thresea H told us the Veggies and More Flyer is being passed around. A sign-up sheet was passed around for these dates and locations.
• Lois M-U talked about the Cityscape event that was held last Saturday. Plants were planted in downtown Youngstown and the event had close to 750 volunteers. Lois also told us about a MGV event in Ashtabula County on Saturday. The cost is $15 and they are selling plants. The event is Northeast Ohio Summer Seminar.
• Education – Stephanie B & Marge G – No report.
• Spring Workshop – Marianna E & Jim M – No report.
• Hospitality – Natalie F reminded us if you signed up to bring food for Morning with Masters next Tuesday to bring it.
• Plant and Pest Clinic – David S told us the clinic has been really busy with a lot of questions. If you need volunteer hours, the clinic could use your help. Stephanie asked the volunteers, who work in the clinic, to stand up. If you are interested, you could ask any of these volunteers your questions. David said a lot of the questions have been about aphids.
• OSU Extension Grounds – Paula reported they worked on the extension grounds on Monday. The ground was very hard, and they worked for 2 ½ hours. She said they could use volunteers to help.
• Veterans (Building and Wreaths) – Al L said flowers will be delivered to the log cabin next week. Al will notify committee members when they will be planting flowers. Chester K reported the wreath cemetery will be at a Canfield cemetery in December. It has been arranged with the American Legion to be there for the ceremony with the Honor Guard and Color Guard.
• Pollinator Gardens – Kristen reported the research on pollinators that was done at the extension is finished. She will provide more information about it with a link in the next newsletter. There were 3 plots at the extension. Pinky said they have planted pollinator gardens in Lisbon using the diagram of 2 of these plots.

II. MGV Officers Items
a. Vindy Article Recognition – Any of the volunteers who wrote Vindy articles was asked to stand. If any of the interns or volunteers need volunteer hours, you could get some help from volunteers who have written articles.
b. Veggies and More- Thresea H – (See above report).
c. Clinic Insect Case Renovation- Eric told us we are going to make an insect display case. Any MGVs who would like to help set up the display case notify the office. Ashley will ensure the identified insects are accurate.
d. Garden Art Monthly Series – No update.
e. Mornings with the Masters – No update.
f. Admin & Communications – Marilyn M & Pam B – No update.

III. OSU Administrative Report – Eric & Kristen
i. BOTO Duties – Sign-up sheet passed around so you can sign up for the duties you want to be involved in.
ii. Hours – Kristen went over required hours for active MGVs. Active MGVs are required to have 10 CE and 20 volunteer hours. The CE hours must include 2 hours of IPM and 2 hours of invasive species. 1 of these hours will be after this meeting. The volunteer hours must include 2 hours of Backyard and Food Events and 2 hours of Environmental Horticultural Events.
iii. Recruitment and Retention – It was decided that this committee will be a stand-alone committee. If you would like to be on this committee let Kristen know. The committee is looking at having open houses for recruitment and ways to support volunteers to meet their needs. The next meeting will be on June 27th at 5:30pm.
iv. Friends of the Mahoning River Riverfest – Kristen needs some volunteers for this event on June 11th from 10am-1pm or 1pm-4pm at the B&O Station. You can park at the WRTA parking lot free. There will be music, food and education.
v. Mahoning River Garden Club would like someone to speak on Houseplants and Succulents at the Struthers Library on June 19th at 6 pm. Let Kristen or Candace know if you are interested.
vi. Eric will be presenting Hydrangeas for Ohio Gardens tomorrow. Each non MGV attendee will be able to take a hydrangea plant home included in their cost. MGVs are free to attend and can purchase a plant for $15.
a. Adjournment of Admin Meeting – Education Meeting follows on Invasive Plants by Stephanie B.
Submitted by Kathy Costa

I.          Opening and Pledge of Allegiance (President and John Schoeni, Veteran Volunteer)

a.   Secretary Recording – Kathy C and Barb K

b.   Committee Chairperson Bob introduced committees and chairs

i.      Bring One Take One – Kristen & Eric

ii.     Canfield Fair – Jim Z

iii.    Community Outreach –Thresea H & Lois M -U – Thresea told us she sent out letters for Good Natured Partners and she’s working on a schedule for Veggies and More.  Lois told us City Scape is always the 1^st Saturday in June. Lois needs to know T-shirt sizes ASAP for those attending the City Scape event.

iv.   Education – Stephanie B & Marge G

v.     Spring Workshop – Marianna E & Jim M

vi.   Hospitality – Natalie F & Peg Z

vii.  Plant and Pest Clinic – David S

viii.OSU Extension Grounds – Mike B & Paula K – Paula K said they weeded the front and put down mulch. They also seeded grass where the tree was removed. Paula said Mike asks committee members to call him back when they receive a call to let him know who will be helping on the grounds.

ix.    Veterans (Building and Wreaths) – Al L, Chester K & Mike B – Chester told us that Huntington Bank is taking care of the edging and putting down mulch at the Log Cabin at the fairgrounds. The committee will be getting flowers at the end of May or the beginning of June. He will notify committee members to help with planting. They will be using the cemetery in Canfield on Broad St. for laying of wreaths. Military groups take part in the ceremony. This is a very special ceremony for the community and families to honor veterans.

x.       Pollinator Gardens – Gail S & Marilyn M

II.        MGV Officers Items

a.   MGV Intern Introduction– Bob welcomed and introduced the interns to the MGVs. Each intern participated by giving us information about themselves. Bob used this as an exercise in passive and active listening. The interns shared important childhood memories and favorite plants.

b.   Spring Workshop – (April 22 & 29) Review – Eric gave us a recap of the Spring Workshop. There were 86 paid registrations for both days. The paid registration helps pay for technical expenses, annual dinner for two for the MGVs, incentives for MGVs, MGV T shirts and extra incentives for work in the clinic and Vindy articles. The 77 evaluations of the workshop marked all areas as outstanding or very good in all areas, except for 7 scores of average. 100% said the workshops were worth their time and they would attend again. Eric said we should make the following changes: do walk-about education only if weather is good, pay for MGV lunches and give attendees a garden art coupon. Marianna recognized everyone who helped to make the workshops a success.

c.    New subcommittee (Member Recruiting and Retention) Meets in May – Bob told us about the plans for a new committee on recruiting and retention. The 1^st meeting will be at 630 pm on May 23^rd. The committee will look at ways to recruit people by having some open houses. We will also decide how to structure the committee and what to focus on to keep people involved.

d.   Leadership- responsibilities of leaders and volunteers (Sign Up/Show up) – Members need to support their leaders. If you sign up for an event, then participate. Bob asked the MGVs to start thinking for 2024 about being an officer or chairperson of a committee, descriptions can be found in your Handbook. To be an officer, you would have to be a MGV for 2 years. Bob asked what are the qualities you want from a leader? Members responded with suggestions. He reminded us of the 6 Es of leadership: envision, enlist, embody, empower, evaluate and encourage.

e.    Garden Art Monthly Series – (Contact Office to help)

f.     Writing Vindy Articles – Pam B told us Eric needs Vindy articles. The articles do not have to be very detailed, but needs to be something people can relate to. For example, you could talk about gardening memories or experiences with family members.

III.      OSU Administrative Report – Eric & Kristen

a.   MGV Apparel Order – Kristen said the order and money must be in on Monday.

b.   Volunteer Opportunities – Kristen explained that Morning with the Masters only needs two volunteers but Garden Art needs a lot of volunteers to help people make things. Some of the Garden Art classes (like the Holiday Centerpiece) needs 1 volunteer for every attendee. Please sign up to help.

c.   B&O Riverfest on June 11^th – Kristen told us they want a community table set up and staffed. If you are interested, please reach out to Kristen

d.   Apple trees – Eric told us he had a limited number of Gold Rush apple trees for sale to our members at $20 each. If you want an apple tree let Eric know.

IV.     New Business

Adjournment of Business Meeting – Education meeting follows.  David presented on Growing Degree Days (GDD)

Reminders:

Save the Date – July 13^th MGV Meeting at home of Bill and Stephanie Hughes, 6322 Giddings Rd, Rootstown, OH 44272

·         Recruitment and Retention Meeting May 23^rd 6:30 pm to 7:30 pm @ Mahoning County Office

·         BOTO Meeting May 23^rd 5:30 pm to 6:30 pm @ Mahoning County Office

·         Vindy Articles for Eric

Minutes Submitted by Kathy Costa